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With the implementation of HCM, federal work study awards will be managed by Central Financial Aid, however, job postings and hirings will take place with the hiring supervisor. Hiring supervisors are strongly encouraged to use the same process for advertising jobs for non-work study students and include federal work study students. If you extend an offer to a student and the student has a work study aid offer, you will use the federal work study contract (linked below). The supervisor will then notify Central Financial Aid of the hire and share the job location, job title and rate of pay.  Central Financial Aid will use this information to track the student aid offer and in conjunction with the hiring supervisor to ensure the student does not earn more than offered. 

Federal Work Study Student-Employment-Contract.pdf

Central Financial Aid is no longer responsible for collecting or processing any paperwork, all paperwork will be facilitated through the supervisor and the human resources team of the department where the student is employed.

Questions should be directed to aidtalk@umaryland.edu

Frequently Asked Questions for Supervisors

Approving Timesheets

1. Log on to MyUMB 
2. Please click on "Approve Timesheets." Listed under "Time to Approve."
3. Under "Approve Timesheets," use the "Fetch" button. It will show you all submitted timesheets for students you supervise.
4. Use the “Detail” feature to view the student's time reported. Make sure the student worked the hours listed. The hours can't be more than 10 per day or 20 per week.  
5. Review all student's Timesheets with the status “Submitted”. 
6. To approve, close the detail page and then, if accurate, check the box under “Approve” and then "Save".
7. If you need to return the timesheet to the student without approving it, check the box under “Recycle.” Then, Save it. This sends the timesheet back to the student to fix. Go through the approve steps again after it has been corrected by the student.

Printable Guide For Approving Timesheets