Nomination Instructions
ELIGIBILITY
The nominee must be exempt or nonexempt staff and must have been employed at a University System of Maryland (USM) institution for a minimum of five (5) consecutive years as of October 14, 2026. Award recipients must remain employed in the USM at the time awards are announced (March 2027).
Any USM employee or student may nominate an eligible staff employee with their knowledge and consent. Self-nominations are accepted.
For the online nomination form linked on this page, you will also be asked to provide the nominee's six-digit employee ID number. This information helps the Board of Regents Awards committee to screen for eligibility. The online nomination form instructions include a screenshot showing where to locate the six-digit employee ID number. If you need help confirming any of this information, reach out to the Board of Regents Awards committee at dl-boardofregents@umaryland.edu.
AWARD APPLICATION REQUIREMENTS TO BE UPLOADED VIA QUALTRICS
1. Information Sheet: A BOR Staff Awards 2027_NON-EXEMPT NOMINEE INFORMATION.pdf or BOR Staff Awards 2027 EXEMPT NOMINEE INFORMATION.pdf must be downloaded and completed for each nominee.
2. Nomination Letter: 1000-word maximum, addressed to Board of Regents; State the category for which the staff employee is being nominated; and give testimony of exemplary performance in that category. Nominator email and phone number are required.
3. Three (3) for exempt staff / two (2) for non-exempt staff, 500 words maximum each discussing what makes this individual exceptional in the category nominated. Recommender email and phone number are required.
Recommendation letters must come from a different author than from the nomination letter.
*All letters must use twelve (12) point Arial or Times New Roman font and one (1) inch margins.
4. Position Description: Please provide the current position description provided by HR -no resumes/CVs. Find exempt and non-exempt job descriptions on the HR website.
Email dl-boardofregents@umaryland.edu if assistance is required.
Submission Timeline & Selection Process
1. Each USM institution sets a deadline for receipt of preliminary submissions (cover sheet, nomination letter, position description, and recommendation letters). The UMB deadline is Friday, August 14, 2026 at 11:59pm.
2. Each USM institution selects no more than one applicant in each category and then requests support letters from the institution's president.
3. Complete application packets (all materials included in one PDF file per applicant) will be submitted by the UMB Staff Senate Board of Regents Awards Committee to the Council of University System Staff (CUSS) by 12:00pm on Wednesday, October 14, 2026 at 11:59pm.
3. CUSS reviews all applications and submits final recommendations to the USM Board of Regents. Recipients will be announced on or around March 2027. Each awardee will receive a $2,000 stipend and plaque.
4. Direct any questions to the UMB Staff Senate Board of Regents Awards Committee: dl-boardofregents@umaryland.edu.